Last Updated: 05/07/2026

Welcome to the Privacy Policy for Nineteen Films ("we", "us", or "our"). We operate the website www.nineteenfilms.co.uk and provide wedding videography and filmmaking services.

We respect your privacy and are committed to protecting your personal data. This privacy policy will inform you about how we look after your personal data when you visit our website, contact us, or hire our services, and tell you about your privacy rights and how the law protects you.

1. IMPORTANT INFORMATION AND WHO WE ARE

Purpose of this Privacy Policy This privacy policy aims to give you information on how Nineteen Films collects and processes your personal data through your use of this website and our services, including any data you may provide when you fill out an enquiry form, sign a contract, or book a wedding film package.

Data Controller Graham Wilcock, trading as Nineteen Films, is the data controller and responsible for your personal data.

Contact Details If you have any questions about this privacy policy or our data protection practices, please contact us:

• Full Name: Graham Wilcock

• Email Address: graham@nineteenfilms.co.uk

• Website: www.nineteenfilms.co.uk

• Postal Address: [Insert Your Business/Postal Address, e.g., Carlisle, Cumbria, UK]

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.

2. THE DATA WE COLLECT ABOUT YOU

Personal data, or personal information, means any information about an individual from which that person can be identified. We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

• Identity Data: First name, last name, and username or similar identifier. For weddings, this includes the names of the couple getting married.

• Contact Data: Billing address, delivery address, email address, and telephone numbers.

• Transaction Data: Details about payments to and from you and other details of products and services you have purchased from us.

• Technical Data: Internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.

• Usage Data: Information about how you use our website, products, and services.

• Marketing and Communications Data: Your preferences in receiving marketing from us and your communication preferences.

• Visual & Audio Data: Video footage, drone footage, audio recordings, and still images captured during the course of providing our wedding videography services.

3. HOW IS YOUR PERSONAL DATA COLLECTED?

We use different methods to collect data from and about you including through:

• Direct Interactions: You may give us your Identity, Contact, and Financial Data by filling in forms on our website or by corresponding with us by post, phone, email, or otherwise. This includes personal data you provide when you enquire about a package, book our services, or sign a production contract.

• On-Location Filming: We collect Visual and Audio Data directly when filming your wedding day. This inevitably captures the likeness and voices of the wedding couple, wedding party, and guests.

• Automated Technologies or Interactions: As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions, and patterns. We collect this personal data by using cookies and other similar technologies.

4. HOW WE USE YOUR PERSONAL DATA

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• Performance of a Contract: Where we need to perform the contract we are about to enter into or have entered into with you (e.g., to capture, edit, and digitally deliver your wedding film).

• Legitimate Interests: Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests (e.g., using clips or stills on our portfolio, website, or social media to market our filmmaking services, provided appropriate consent/agreements are in place).

• Compliance with a Legal Obligation: Where we need to comply with a legal or regulatory obligation (e.g., tax regulations and record-keeping).

Marketing and Portfolio Use We love to showcase our cinematic work! We may use highlights, teaser trailers, or stills from your wedding film on our website, YouTube channel, or social media channels based on our legitimate interest to market our business, or where you have explicitly given us permission to do so in our service contract. You can request the removal of public promotional footage at any time by emailing us.

5. DISCLOSURES OF YOUR PERSONAL DATA

We may share your personal data with the parties set out below for the purposes of fulfilling our contract with you and managing our business:

• Service Providers: Third-party applications and software used to run our business, such as client management systems, contract signing platforms, music licensing platforms, and digital delivery platforms (used to deliver your final 4K films to your TV or mobile app).

• Professional Advisers: Accountants, auditors, lawyers, or insurers who provide consultancy, banking, legal, insurance, and accounting services.

• HM Revenue & Customs (HMRC): Regulators and other authorities based in the United Kingdom who require reporting of processing activities in certain circumstances.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law.

6. INTERNATIONAL TRANSFERS

Some of our third-party service providers (such as cloud storage, digital delivery systems, or website hosting platforms) may be based outside the UK (for example, in the US). Whenever we transfer your personal data out of the UK, we ensure a similar degree of protection is afforded to it by ensuring appropriate safeguards are implemented, such as using specific contracts approved for use in the UK (International Data Transfer Agreements or Standard Contractual Clauses).

7. DATA SECURITY

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed. We limit access to your raw video footage and personal data to those who have a business need to know.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

8. DATA RETENTION

How long will we use your personal data for?

• Client Records & Contact Info: We will keep your Identity, Contact, and Transaction Data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements (usually 6 years for UK tax purposes).

• Video & Audio Footage: We retain raw footage and final edited films on our secure storage systems for a period of [e.g., 1 year / 2 years / indefinitely] after your wedding date to allow for archive retrieval, modifications, or back-up requests. Please refer to your specific service contract for exact footage retention agreements.

9. YOUR LEGAL RIGHTS

Under certain circumstances, you have rights under data protection laws in relation to your personal data, including the right to:

• Request access to your personal data.

• Request correction of your personal data.

• Request erasure of your personal data.

• Object to processing of your personal data.

• Request restriction of processing your personal data.

• Request the transfer of your personal data.

• Right to withdraw consent at any time where we are relying on consent to process your data.

If you wish to exercise any of the rights set out above, please contact us at graham@nineteenfilms.co.uk.

10. THIRD-PARTY LINKS & COOKIES

This website may include links to third-party websites, plug-ins, and applications (such as social media pages or wedding directory profiles). Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements.

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